PLAYBOOK 01
The Inbox Command Centre
Read your inbox, list what is overdue and draft replies with the cautions built in.
- #09The Action Ledger
- #13Priority triage
- #16Back-from-leave briefing
112 ready-made prompts for busy professionals
AI Prompts That Give You Your Time Back
Copy-and-paste prompts, with the cautions built in, to cut email overload, run shorter meetings, write faster and get ahead at work. No technical background required.
- Read my inbox.
- List what is overdue.
- Draft the replies.
- Flag the risks.
Instant download after verified payment
No coding
Works on phone, tablet and computer
- 112ready-made prompts
- 9prompt playbooks
- SHARPprompt formula
- 4-Psafety check
- 30-dayplan, 15 min a day
Chapter 1 · The hidden tax on your week
“You do not have a time problem. You have a leak problem.”
Before you speed anything up, see where the hours actually go. The book starts with a time-leak audit, then plugs each leak with a prompt you can use the same day.
Share of a professional's working week
Estimate for managers, professionals and salespeople, as cited in the book: McKinsey Global Institute, The social economy (2012).
- Too many emails
- Repetitive reporting
- Unproductive meetings
- Time-consuming presentations
- Planning and prioritisation
- Managing teams and stakeholders
- Vague answers from AI tools
A composite example from the book
214unread
Monday, 8:10 a.m. · First meeting at 9:30
The Monday morning inbox
Two minutes to a ledger of every action that matters
Arjun, a programme manager, is back from a week of travel. Somewhere in 214 emails are a proposal he promised a client, an expense approval with a deadline and a hiring-plan request from his manager.
He removes the names and figures, pastes the emails into an AI assistant with today's date and a careful instruction, and asks for a table of every action, who owes what and what is already overdue. He spots the late proposal first, and he checks the AI's work against the originals before he sends a single reply.
AI reads and drafts. You decide and send.
Chapter 2 · The SHARP prompt
Five ingredients that turn a vague request into a useful first draft
Distilled from the prompting guidance published by Microsoft, Google, OpenAI and Anthropic into one formula you can remember. Use all five for important tasks, two or three for quick ones.
VagueSummarise my emails.
→ A generic list that may miss deadlines and invent details.
→ A generic list that may miss deadlines and invent details.
SHARPS: I am back from leave and today is Monday 12 October 2026. H: Act as my chief of staff. A: List every action I owe or am owed from the emails below. R: Use only the emails provided; mark anything you are guessing as ASSUMPTION. P: A table with action, owner, due date and status.
Chapter 3 · Safe hands
The 4-P check: move fast without leaking secrets or losing trust
The time you save is only real if you don't pay it back in rework, apologies or lost trust. Run it before you paste, and again before you send.
P1
Privacy
Should this leave my device?
Swap names, numbers and secrets for placeholders like [Client A] before you paste. Includes a 60-second privacy scrub and a traffic-light rule.
P2
Proof
Is every fact true?
AI sounds confident whether or not it's right. Check numbers, dates, quotes and citations against the source.
P3
People
Does it suit the reader?
For feedback, conflict or bad news, use AI as a sounding board and write the final words yourself.
P4
Policy
Am I allowed to do this?
Check your organisation's AI policy, client contracts and industry rules. If there's no policy, ask first.
Part II · The prompt playbooks
Nine playbooks for the situations that fill your week
Every prompt sits on a numbered card: when to use it, the copy-paste prompt, a caution to check and a pro tip. Text in [square brackets] is yours to fill in.
PLAYBOOK 02
Meetings That Move
Decide whether you need the meeting at all, then prepare, run and follow up faster.
- #20Does this need to be a meeting?
- #21An agenda that drives a decision
- #23Minutes and actions
PLAYBOOK 03
Writing With Authority
From brain dump to executive summary, briefing note, proposal and presentation.
- #28The executive summary
- #33Cut it by 30%
- #34Presentation storyline
PLAYBOOK 04
Think Sharper, Decide Better
Use AI to challenge your thinking before a decision, not to make it for you.
- #36Decision memo with options
- #37Pre-mortem
- #40Questions the room will ask
PLAYBOOK 05
Research and Learn Faster
Get up to speed on a topic and question long documents, using only the sources you provide.
- #42Topic primer
- #43Question a document
- #46Four-week learning plan
PLAYBOOK 06
Numbers Without the Pain
Formulas, clean data, honest insights and numbers explained for executives.
- #47Formula helper
- #49Insights, not inventions
- #51Explain the numbers to executives
PLAYBOOK 07
Lead People Well
One-to-ones, feedback, delegation and recognition, with your own words in the final version.
- #52One-to-one prep
- #53Feedback in four lines (SBI)
- #55A delegation brief
PLAYBOOK 08
Build Your Career and Visibility
Turn your wins into impact statements, manager updates and a promotion case.
- #59Wins log to impact statements
- #62The weekly update to your manager
- #66Negotiation preparation
PLAYBOOK 09
Plan, Prioritise, Deliver
From brain dump to priorities, a time-blocked week and a project plan with risks.
- #67Brain dump to priorities
- #68Time-blocked week
- #70Status report in five lines
Plus team prompts in Part III, a pocket library of short prompts, a personal prompt library template, a cheat sheet and a glossary, for 112 prompts in total.
Look inside
Real pages from the book
A working book: the prompts are the point, and the chapters around them tell you when to use each one and what to watch out for.
Chapter 14 · Your 30-day plan
Fifteen minutes a day. One prompt at a time.
You don't need a transformation. You need a habit. Each day has one small task, done on low-risk real work first.
Week 1
Foundations
- Write your RED list of things you'll never paste
- Test one SHARP prompt
- Run the Action Ledger on five scrubbed emails
Week 2
Inbox and meetings
- Set three email windows
- Create an agenda with the agenda prompt
- Turn meeting notes into minutes
Week 3
Write, think, lead
- Shorten a long document
- Run a pre-mortem on one project
- Write one piece of feedback with SBI
Week 4
Career and embed
- Start your wins log
- Draft your weekly manager update
- Share one tested prompt with a colleague
Only have four days? Follow Days 4, 8, 11 and 22 for the inbox ledger, the three-window habit, meeting minutes and a wins log.
Time-saving figures in the book are planning estimates, not guarantees. Your results will vary with your job and starting point.
The details
Built for working professionals, anywhere
Digital PDF eBook
90 pages in English. Read it on any phone, tablet or computer.
Instant digital delivery
Download right after your payment is verified. No physical shipping.
Beginners welcome
For beginners and experienced professionals alike. No coding required.
Use the AI you're allowed
Works with the free or standard versions of ChatGPT, Claude, Gemini or Microsoft Copilot, subject to your employer's policies.
About the author
Madhuri Takawale
IT Professional · AI website builder
Madhuri Takawale is an IT professional and AI website builder with over 15 years of experience in IT. She is passionate about helping busy professionals use AI in practical, everyday ways to save time, simplify work and boost productivity.
Drawing on real-world experience in IT operations, digital tools and process improvement, she focuses on making AI approachable, useful and easy to apply.
Technology is most powerful when it gives people more time for what really matters.
AI productivity workflowsTime-saving automationPractical tools for professionalsSmarter daily systems
Get the book
Give yourself the hours back, starting Monday
Pick where you're buying from to see your price and checkout. You can change it any time; it never limits where you can buy from.
- Start in 20 minutes: SHARP, the 4-P check, then prompt #09.
- Or take it 15 minutes a day with the 30-day plan.
—
Get this eBook
- The complete 90-page PDF eBook in English
- 112 prompts, 9 playbooks, SHARP, the 4-P check, the 30-day plan
- Pocket prompt library, cheat sheet and glossary
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Questions
Frequently asked questions
About the book
Who is this book for?
Busy working professionals in any industry and any country who want to spend less time on email, meetings, reports and routine writing. It suits complete beginners as well as people who already use AI tools and want better, more reliable results.
What exactly is inside?
112 ready-made, copy-and-paste prompts organised into nine playbooks (inbox, meetings, writing, decisions, research, numbers, leading people, career and planning), the SHARP prompt formula, the 4-P safety check, a 30-day plan, a pocket prompt library, a personal prompt library template, a cheat sheet and a glossary. It's 90 pages in English.
Which AI tools do the prompts work with?
The prompts are written to work with the free or standard versions of ChatGPT, Claude, Gemini or Microsoft Copilot. They are plain-English instructions, so they can be adapted to other assistants too.
Do I need technical skills or a paid AI subscription?
No. The book is written for busy professionals with no technical background, and no coding is needed. Always follow your employer's rules on which tools and data you can use.
Is it safe to use AI with my work emails and documents?
The book treats this seriously. Chapter 3, the 4-P check (Privacy, Proof, People, Policy), shows you how to remove names, numbers and confidential details before you paste anything, how to check AI output before you rely on it, and when to ask about your organisation's AI policy. The rule throughout is: AI reads and drafts; you decide and send.
How quickly can I start saving time?
You can start in about 20 minutes: read the SHARP prompt (Chapter 2) and the 4-P check (Chapter 3), then try prompt #09, the Action Ledger, on a few emails with the names removed. For a steady habit, the 30-day plan takes about 15 minutes a day. The time-saving figures in the book are planning estimates, not guarantees.
Will the book still be useful as AI tools change?
Yes. Tools and features change every few months, but the core skills the book teaches (asking clearly, checking carefully and protecting people's information) carry over from one tool to the next.
Buying and payment
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Is this a printed book?
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Right after your payment is confirmed. You'll be taken to a download page; once the payment provider verifies your payment, the Download Your eBook (PDF) button appears. UPI and bank payments can occasionally take a few minutes to confirm.
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Any phone, tablet or computer that can open a PDF, including Android, iPhone, iPad, Windows and Mac. The download page has short instructions for saving the file on each device.
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First, stay on or reload the download page for a few minutes; it checks again automatically. If it still doesn't appear, email support with your payment reference (from your receipt or bank/UPI app) and we'll send your download. Please don't pay a second time.
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Your purchase is a personal licence for your own use, including using the prompts and worksheets in your own work. Please don't share or upload the file; colleagues can buy their own copy. See the Terms and Conditions for details.
AI reads and drafts. You decide and send.
Stop losing your week to the inbox
112 ready-made prompts for busy professionals in Pune, London, New York, Bengaluru, Berlin or anywhere you work.